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Moving Files to SharePoint: Next Steps

A temporary guide created to assist in the very easy process of moving files to SharePoint.

Migration Library

Timeline

a graph showing timeline

Next Steps

Process

We are essentially doing months one through four on our own, with some back and forth at times between those who wanted the same folders.  Please read through the following instructions carefully.

It's important to ensure nothing is overlooked or redundantly looked at more than it needs to be.  To that aim, I propose the following game rules:

  1. When you individually complete a step in the timeline below, notify me.  This way I can make sure we are on track together.  I think it's best to guide us along more or less at the same pace, so dialogue is relevant to the first person finishing as it is for the last person.
  2. Each one of us will find files and folders that aren't what you expected them to be (the files are all sorts of all over the place).  We must have somewhere to store those items we think someone else should see.  In the T drive is now a folder called 1AForOthersToReview.  The 1A makes it appear at top.  Maybe a shortcut would help you find it easier.   Whatever works, but if you see something you feel is not yours to trash, place it in that folder and rename the file or entire folder by prefixing the original filename with the initials of the person you suggest look at it.  For example:  catalogingforusall becomes EScatalogingforusall.

 

MONTH 1   

We each examine our own U drive folders first.  This way we get familiar with the process.  It also allows us to find those items we have in our U drive folders that are more appropriate for the rest of the team in what is now the T drive.  We:
a.    Decide what is ours and ours alone and keep or discard.
b.    Decide what might be important for the team, and move it to the folder 1AForOthersToReview for someone else to look at, using the naming convention above.  If you are not sure who should look at it use the prefix UN for Unknown.

Notify Keyth when done with MONTH ONE, even if you are done within three days.  

Wait before proceeding until Keyth gives the go-ahead.  I know, I know.  You're burning with great passion to review more and more asap, but relax, Jedi Knight.


MONTH TWO    

We begin reviewing our T drive folders next, starting again with the folders assigned individually to each of us.  Again, we:
a.    Decide what is ours and ours alone and keep or discard.
b.    Decide what might be important for the team, and move it to the folder 1AForOthersToReview for someone else to look at.

Notify Keyth when done with MONTH TWO.  Congratulate yourself.

 

MONTHS 3 & 4

We examine the remaining folders that we selected.  
a.               Decide what is ours and ours alone and keep or discard.
b.    Decide what might be important for the team, and move it to the folder 1AForOthersToReview for someone else to look at.MONTH 1.    We each examine our own U drive folders first.  This way we get familiar with the process.  It also allows us to find those items we have in our U drive folders that are more appropriate for the rest of the team in what is now the T drive.  We:
a.    Decide what is ours and ours alone and keep or discard.
b.    Decide what might be important for the team, and move it to the folder 1AForOthersToReview for someone else to look at, using the naming convention above.  If you are not sure who should look at it use the prefix UN for Unknown.

Notify Keyth when done with MONTHS THREE & FOUR.